§ 151.16. PROCEDURE FOR APPROVAL AND ACCEPTANCE OF IMPROVEMENTS.

(A)

Approval of Design Improvements: When a developer or owner plans for a development the developer/owner shall, before submitting the final plat for approval, submit appropriate documentation for the installation and construction of the necessary improvements to the village engineer of community development for review and approval. The documentation shall consist of plans, calculations, permit applications, and other items as required by the village engineer for community development. Plans shall consist of professional engineering drawings which clearly show all site work improvements and the work being proposed. These plans may consist of a cover sheet, grading, utility, geometry, erosion and sediment control, appropriate notes and detail sheets. Also, appropriate outside agenda permits and/or applications must be submitted for review and approval by the village prior to the release of a land development permit.

(B)

Requirements for Installation of Improvements:

(1)

Upon approval of the final engineering plans by the village engineer of community development, appropriate bonds or irrevocable letters of credit as indicated in section 151.17 of this chapter must be submitted to the village engineer of community development. The land development permit fee and any contributions must be paid before any permits will be granted. No work may start before issuance of the appropriate permits.

(2)

The developer is responsible for obtaining any permits required by outside agencies (i.e., MWRDGC, IEPA, IDOT, etc.) prior to starting construction of the related improvements.

(3)

All required improvements, public and private, shall be inspected by the community development department during construction for compliance with this chapter and the approved plan and specifications. Builders and developers are required to notify the community development department a minimum of twenty-four (24) hours prior to beginning any underground or surface improvements (grading, sewer, water, paving, lighting, landscaping, etc.) to arrange for the appropriate inspection.

(C)

Improvements within Planned Unit Developments: Each development is required by this chapter to contain the necessary improvements as outlined in this chapter. Within residential or nonresidential planned unit developments, implemented in accordance with the zoning ordinance of the Village of Schaumburg, certain public improvements required herein may be maintained by the appropriate private agency of the planned unit development, rather than dedicated to the public.

The design standards contained herein are not waived by keeping these facilities under private control.

(1)

Any sewer line which accepts upstream sewer flow from outside the planned unit development may be a public line. Sewer lines which allow for sewer service connections from separate ownership must be publicly dedicated. Except as required above, the sewer collection system within a planned unit development under single ownership and control, such as a shopping center or rental apartment complex may be private. All private or public lines not within a public right-of-way, with the exception of individual building service, must be placed in dedicated utility easements. Where feasible, sewer lines will be placed within dedicated roadway rights-of-way.

(2)

Water lines which provide service outside the planned unit development may be publicly dedicated. Water lines which allow for water service connections from separate ownership parcels may be publicly dedicated. The water distribution system within a planned unit development under single ownership and control, such as a shopping center or rental apartment complex, may be private. All public and private lines, not within a public right-of-way, with the exception of individual building service must be placed in dedicated utility easements. Where feasible, the water distribution system will be placed within dedicated roadway rights-of-way.

(3)

Street lighting adjacent to any dedicated street will be publicly dedicated and built to all applicable village standards contained herein. Other streetlights within a planned unit development shall be private.

(4)

Any street which provides access to parcels outside the planned unit development may be publicly dedicated. Any street which carries through traffic within a planned unit development may be publicly dedicated. However, any street having a collector or higher designation must be publicly dedicated. Private sections cannot be placed in continuous roads which are otherwise publicly dedicated. Publicly dedicated roads within planned unit developments shall meet the appropriate right-of-way dedication standards specified herein, including those regarding public improvements. Off-street parking shall not be placed within any roadway right-of-way. Driveways whose function is only to provide access to individual units or users within a planned unit development on parking lot circulation systems shall be private. However, circulation systems within planned unit developments under single ownership and control, such as a shopping center or rental apartment complex, may be private.

(5)

The stormwater management facilities within a planned unit development shall be private except for storm sewers which provide upstream bypass flow or that service dedicated streets which shall be publicly dedicated. Retention or detention facilities shall be private unless accepted for public use because of their dual use capability. Public or private storm sewer or water management systems shall be placed in dedicated public utility easements.

The village engineer of community development shall have authority to designate those facilities which are to be properly dedicated in accordance with the standards specified in this chapter. The development shall be so planned and designed so as to facilitate the proper dedication of facilities in accordance with the standards contained herein.

(D)

Record Drawings: The developer shall submit prior to any final inspections the drawings listed in subsection (1) and upon request for acceptance the drawings listed in subsection (2).

(1)

Preliminary/Underground Record Drawings: Two paper copies shall be submitted prior to scheduling the final inspections by outside agencies and the village. Information on the drawings shall include the as-constructed invert elevations of all sewer pipes and top of pipe elevations for water mains. These drawings are expected to be the base for the final record drawings.

(2)

Final Record Drawings: Final record drawings shall include the as-constructed information about the improvements as required on the checklist prepared by the village engineer of community development. Initial submittal shall consist of two (2) paper copies for review by the village. Upon approval, a full set of drawings, including cover sheet, details, and plan notes, signed and sealed by the engineer, shall be submitted. This final submittal shall consist of one (1) full set of mylar reproducibles and a digital copy in a format required by the village engineer of community development.

Final record drawings are required before the final balance of the project security is released.

(E)

Final Inspections: Upon receipt of the letter of request and the required record drawings and digital information, the village engineer of community development will authorize and schedule a final inspection to take place as soon as reasonably possible after receipt of the letter. Final inspections shall not be scheduled between November 15 and April 1. All deficient improvements which do not totally conform to this chapter will be inventoried. The inventory of deficiencies will be forwarded to the developer or owner for processing. The deficiencies shall be corrected within thirty (30) calendar days.

When the deficiencies are corrected, the developer or owner shall request a second inspection. Scheduling of the second inspection shall be the same as for the final inspection.

If the length of time between the first and second inspections is greater than forty-five (45) days, or if the noted deficiencies are not correct at the time the second inspection is made, the request for acceptance will be canceled.

If canceled, a second request letter will be required. The second request letter for acceptance is subject to the following conditions:

(1)

The developer or owner will be required to pay all costs incurred by the person conducting the inspection.

(2)

The punch list of deficiencies recorded during the previous inspections will be voided and a complete reinspection is required.

All deficiencies shall be corrected prior to release of the balance of the project security.

(F)

Letter of Acceptance and/or Approval: When all required improvements, public and private, are completed in their entirety, the developer or owner must formally request by letter that the village accept (for public improvements) or approve (for private improvements) said improvements. For public improvements, the developer or owner must provide a guarantee for the public improvements for a period of one year from the date of acceptance, and provide the additional documents of this section.

(G)

Report of Compliance: No public improvements shall be accepted by the village board prior to the receipt of the village engineer of community development's report specifying whether or not the improvements comply with the ordinance, approved plans and specifications, and any PUD ordinance applicable, and whether or not all required record drawings and digital information have been received and approved.

(Ord. 04-55, passed 4-27-2004; Am. Ord. 07-110, passed 7-24-2007; Am. Ord. 08-101, passed 7-22-2008; Am. Ord. 12-117, passed 10-23-2012)